SharePoint – what else can it do?

SharePoint is an integral part of the Microsoft 365 offering that most are either not aware of, or do not appreciate its full potential. it is a versatile platform that offers a wide range a functions and capabilities beyond the mere sharing of documents. Here are a few of the things it can do

Intranet Portal

A central hub for news, announcements, company policies, directories and more.

Team Collaboration

A place where you can create collaborative workspaces where teams can share document, co-author documents in real-time and maintain version control. Team sites can include shared calendars, contact lists, task lists, discussion boards and announcements.

Document Management

While document sharing is a core feature, SharePoint also offers robust document management features. Organize documents in Libraries, set permissions and access controls, apply metadata and implement workflows for approval and review processes

Business Process Automation

SharePoint includes built-in workflow capabilities that allow organizations to automate and streamline business processes. Workflows can route documents for approval, trigger notifications, and integrate with other systems, reducing manual tasks and improving efficiency.

Custom Applications

SharePoint provides tools for creating custom web applications and forms using SharePoint Designer or Power Apps. These applications can be used for tasks such as data collection, tracking, and reporting.

Business Intelligence and Reporting

SharePoint integrates with Power BI, Microsoft’s business intelligence tool, allowing organizations to create interactive reports and dashboards that visualize data from various sources. This enables data-driven decision-making.

Knowledge Management

SharePoint’s search capabilities make it an excellent platform for knowledge management. You can create knowledge bases, wikis, and FAQs, making it easy for employees to find and share information.

External Sharing

SharePoint allows controlled sharing of documents and content with external partners, clients, or vendors. You can set specific permissions and access controls to ensure security while collaborating with external parties.

Surveys and Forms

SharePoint offers tools for creating and distributing surveys and forms to collect feedback, conduct polls, and gather data from users.

Social Collaboration

SharePoint includes social features like discussion boards, newsfeeds, and activity streams that encourage social collaboration and knowledge sharing within the organization.

Record Management

SharePoint provides features for records management, allowing organizations to define retention policies, manage document lifecycles, and ensure compliance with regulatory requirements.

Project Management

SharePoint can be used as a project management tool, providing project sites with task lists, timelines, calendars, and document libraries to facilitate project planning, tracking, and collaboration.

E-Commerce Integration

SharePoint can be integrated with e-commerce platforms, enabling organizations to create online stores and catalogs for their products and services.

These are just a few examples of what SharePoint can do beyond document sharing. Its flexibility, customization options, and integration capabilities make it a versatile platform that can be tailored to meet the specific needs of your organization and industry.


If you have any questions or wish to discuss your options, please feel free to contact us at any time. We are always ready to help you to get the right outcome for your Business.

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