SharePoint is an integral part of the Microsoft 365 offering that most are either not aware of, or do not appreciate its full potential. it is a versatile platform that offers a wide range a functions and capabilities beyond the mere sharing of documents. Here are a few of the things it can do
Intranet Portal
A central hub for news, announcements, company policies, directories and more.
Team Collaboration
A place where you can create collaborative workspaces where teams can share document, co-author documents in real-time and maintain version control. Team sites can include shared calendars, contact lists, task lists, discussion boards and announcements.
Document Management
While document sharing is a core feature, SharePoint also offers robust document management features. Organize documents in Libraries, set permissions and access controls, apply metadata and implement workflows for approval and review processes
Business Process Automation
SharePoint includes built-in workflow capabilities that allow organizations to automate and streamline business processes. Workflows can route documents for approval, trigger notifications, and integrate with other systems, reducing manual tasks and improving efficiency.
Custom Applications
SharePoint provides tools for creating custom web applications and forms using SharePoint Designer or Power Apps. These applications can be used for tasks such as data collection, tracking, and reporting.
Business Intelligence and Reporting
SharePoint integrates with Power BI, Microsoft’s business intelligence tool, allowing organizations to create interactive reports and dashboards that visualize data from various sources. This enables data-driven decision-making.
Knowledge Management
SharePoint’s search capabilities make it an excellent platform for knowledge management. You can create knowledge bases, wikis, and FAQs, making it easy for employees to find and share information.
External Sharing
SharePoint allows controlled sharing of documents and content with external partners, clients, or vendors. You can set specific permissions and access controls to ensure security while collaborating with external parties.
Surveys and Forms
SharePoint offers tools for creating and distributing surveys and forms to collect feedback, conduct polls, and gather data from users.
Social Collaboration
SharePoint includes social features like discussion boards, newsfeeds, and activity streams that encourage social collaboration and knowledge sharing within the organization.
Record Management
SharePoint provides features for records management, allowing organizations to define retention policies, manage document lifecycles, and ensure compliance with regulatory requirements.
Project Management
SharePoint can be used as a project management tool, providing project sites with task lists, timelines, calendars, and document libraries to facilitate project planning, tracking, and collaboration.
E-Commerce Integration
SharePoint can be integrated with e-commerce platforms, enabling organizations to create online stores and catalogs for their products and services.
These are just a few examples of what SharePoint can do beyond document sharing. Its flexibility, customization options, and integration capabilities make it a versatile platform that can be tailored to meet the specific needs of your organization and industry.
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